Google Conference Scholarships (Americas)

You will automatically receive a copy of your application submission via email once you submit the application form.

No, applications are not viewed on a rolling basis. All applications will be reviewed after the posted deadline.

Successful applicants will be notified via email at least (1) month before the date of the conference. Notification is subject to verification of eligibility and compliance with all the terms and conditions set forth herein.

Unselected applicants will be notified via email (1) month before the date of the conference.

No, scholarships may not be deferred to another conference. Should you choose to forfeit your scholarship for a conference, you will still be considered for additional conferences you applied to.

The Google Conference Scholarship will provide a registration for the advertised conference, one round trip travel to and from the conference site, hotel accommodation for the travel dates as communicated directly with accepted scholars, and a $100 USD stipend for miscellaneous travel costs. Please refrain from making travel and/or hotel arrangements on your own, as this is not a part of the reimbursement package.

Registration processes can vary per conference. Conference registration should be completed by following the steps provided to scholars via email. Registrations purchased by scholars ahead of time can be reimbursed for selected scholars.

All scholarships are open only to chosen recipients. Google will not be responsible for any registration, travel or other conference-related expenses incurred by guests.

Scholars are eligible to receive a Google swag package after the conference. Attendance at the conference must be confirmed in order to receive a swag package. Google will provide directions on how to confirm attendance for your specific conference.

Google will communicate the travel dates for your specific conference in the acceptance email. You must be available to travel on the dates specified in the email.

Shortening the trip is not allowed per eligibility requirements as scholars must be able to attend the entirety of the conference.

Should you choose to extend your stay, all costs incurred (including for accommodations) during the days outside of set travel dates will not be covered by the scholarship and arrangements must be made on your own.

Confirmed scholars will receive an email with directions on how to book a round-trip travel through Google’s travel agency, AmexGBT. While we do our best to accommodate preferences, Google reserves the right to decline arrangements that fall outside of set parameters. Air Travel other than those made by AmexGBT will not be reimbursed or refunded.

All flights will be a round-trip economy class and will include 1 carry on bag and a personal item.

It’s important to us to create an accessible, inclusive environment for everyone, so please let our travel agency, AmexGBT know if you need any special accommodations.

By default, air travel will be booked round trip:

• Departing from a major airport of your choice on a flight selected by Google or its designated travel agent. After the conference, you will be returning to this same airport.
• Arriving into the nearest major airport of the conference location as determined by Google or its designated travel agent.

All flights will allow (1) personal item in addition to (1) carry on item. Checked bag fees and ground transportation are not included but are considered a misc. travel costs and can be covered with the $100 stipend.

Please contact AmexGBT directly if you need to change your flight, but please keep in mind that in order to remain eligible you must attend the entirety of the conference.

We recognize that travel expenses include more than just flight & accommodation, which is why we provide a $100 prepaid stipend that can be used to cover ground transportation.

If the scholar is local to the conference location and air travel is not necessary, Google will reimburse for one round trip of ground transportation from one of the following options:

• Uber/Lyft/Taxi/Public Transit: Screenshots of the estimated trip and costs should be provided to conferencescholarships@google.com prior to the conference.
• Personal Car: Google will reimburse for mileage using the current IRS National Mileage Rate. Documentation will need to be provided prior to the conference for the estimated distance from home to the conference hotel.

Hotel accommodations will be made on your behalf for the stated event dates by AmexGBT, Google’s travel agency. Hotel arrangements other than those made by AmexGBT will not be reimbursed or refunded.

No, all selected scholars must stay at the hotel arranged by AmexGBT. Hotel arrangements other than those made by Google/AmexGBT will not be reimbursed or refunded.

As a Scholarship Program recipient, you will receive hotel accommodations for one (1) person at a hotel.

No, all scholars will have their own room at the provided hotel.

Our vendor, Plus Relocation, will reach out to selected scholars via email. Scholars will have 14 days to submit the requested information to Plus Relocation in order to receive their stipend payment.

The prepaid stipend can be used to cover miscellaneous expenses incurred during the trip including, but not limited to: ground transportation, meals, baggage fees, etc. The stipend will be prepaid, therefore receipts are not required to be provided.

You will forfeit your conference scholarship and an alternative successful applicant may be selected, if:

• 1. You fail to accept the scholarship within three (3) business days of notification.
• 2. You cannot attend the conference in its entirety, based on the dates provided on the application.

If you receive sponsorship through another organization you must inform conferencescholarships@google.com immediately.

Email conferencescholarships@google.com. Please note, due to the volume of emails received, we will prioritize questions not addressed in the FAQs.